Grant Writing 101: Answers to the Most Commonly Asked Questions by Nonprofits
- Melanie Lambert
- 22 hours ago
- 4 min read
Whether you're just getting started or looking to sharpen your strategy, questions about nonprofit grant writing come up at every stage. At Just Write Grants, we hear them all the time—and we’re here to help demystify the process so you can secure more funding and grow your impact.
Here are answers to 20 of the most frequently searched questions about nonprofit grant writing:
1. What is grant writing for nonprofits?
Grant writing is the process of crafting a formal request to a funder—usually a foundation, corporation, or government agency—for financial support to help your nonprofit carry out its mission.
2. How do I start writing a grant proposal for my nonprofit?
Begin with a clear understanding of the funder’s guidelines. Then draft key sections like the needs statement, goals, activities, budget, and measurable outcomes. Tailor each proposal to the funder’s priorities.
3. Where can I find grants for my nonprofit organization?
Use databases like Instrumentl, Foundation Directory Online, and GrantStation. Don’t overlook local community foundations and corporate giving programs. TANGO members, for example, often get access to discounted grant research tools!
4. What are the key components of a successful grant proposal?
Most proposals include:
Executive summary
Needs statement
Program description
Goals and measurable outcomes
Evaluation plan
Budget and sustainabilityOrganizational background
Learn how to write a powerful grant template that saves time by clicking here.
5. How do I write a strong needs statement?
Be specific. Use data and real-life examples to describe the problem your program addresses. Avoid vague language like "we help people"—show exactly who needs help, why, and what happens if they don’t get it.
6. What do funders look for in a grant application?
Funders want to know your program is aligned with their mission, addresses a real need, is feasible, and has measurable outcomes. They also want to see your organization's credibility, leadership, and sustainability. Read more here.
7. How long should a grant proposal be?
It depends on the funder. Some want a one-page letter of inquiry (LOI), others require 10–20 page applications. Always follow the funder’s instructions exactly.
8. How can I make my nonprofit stand out to funders?
Use compelling storytelling backed by data. Show results, share testimonials, and be transparent about both successes and challenges. Funders appreciate honesty and professionalism. Learn how to balance data with compelling storytelling by clicking here.
9. What’s the difference between program support and general operating grants?
Program support is restricted to a specific project. General operating support (or unrestricted funding) can be used for any organizational need, including salaries and admin costs.
10. How do I measure and report outcomes for grants?
Use SMART goals (Specific, Measurable, Achievable, Relevant, Time-bound). Track quantitative data (e.g., # of participants, % improvement) and qualitative data (stories, feedback). Analyze and share results in reports. Learn more by clicking here.
11. What is the best way to track grant deadlines and submissions?
Use a grant calendar or CRM tool like Airtable, Monday.com, or Salesforce. Keep track of deadlines, requirements, submission history, and reporting due dates. Read more about grant deadlines by clicking here.
12. Do I need a professional grant writer to apply for grants?
Not necessarily—but working with a professional can save time, improve quality, and increase success. Many nonprofits partner with consultants or agencies like Just Write Grants to boost capacity. Here are four reasons why this might be a good investment for your nonprofit.
13. How much does a grant writer cost?
Rates vary. Some charge hourly ($50–$200/hour), others offer project or retainer rates. Avoid percentage-based payments—most funders prohibit this. Read more about grant writer salaries and rates here.
14. Can I pay a grant writer a percentage of the grant?
No. This is considered unethical and violates the Grant Professionals Association code of ethics. Compensation should never be contingent on funding outcomes. We help explain this a bit more here and offer some other options.
15. How long does it take to hear back after submitting a grant?
Anywhere from 4 weeks to 6 months. Some funders have fixed review cycles, while others are rolling. Always follow up professionally if the expected timeline passes.
16. What is a Letter of Inquiry (LOI)?
An LOI is a short introduction to your organization and project. Think of it as a cover letter—it’s a way to gauge funder interest before submitting a full proposal. Need more details? Click here.
17. How do I follow up with a funder after submitting a proposal?
Be polite and professional. Wait until after their posted decision timeline, then send a brief email asking about your proposal’s status and expressing continued interest.
18. What happens if I don’t meet my grant outcomes?
Be honest. Funders value transparency and your willingness to learn. Explain what didn’t work, what you learned, and how you'll adapt moving forward.
19. How do I build relationships with foundations and funders?
Start before you apply. Attend their webinars, follow them on social media, reach out with a thoughtful question. Relationships lead to long-term funding opportunities. Here are some additional ideas that you could add to your stewardship efforts.
20. How do I find unrestricted funding for my nonprofit?
Look for funders that offer general operating support. Build strong relationships with donors who trust your work. And always demonstrate your impact with measurable outcomes—because unrestricted dollars go to organizations that can show results.
Final Thoughts
Grant writing isn’t just about good storytelling—it’s about backing that story with evidence, outcomes, and a strategy. The more confident you are in your process, the more funders will be too.
Still have questions or need help building a grant strategy that works? Reach out to Just Write Grants—we’re here to help you write with purpose and win with impact.
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